Start your wellness program in minutes
Enroll your organization in WellnessConnect Essentials — the free platform for teams under 300. Complete a short, guided setup, add a payment method for coaching, and launch your program the same day. No platform fee and no minimum commitment.
Your enrollment, step by step
- Company details — tell us about your organization.
- Administrator account — who will run the program.
- Program year — choose your program start date.
- Agreements & BAA — review and accept digitally.
- Payment method — card or ACH, captured securely.
- Plan, features & challenges — make it yours.
- Your team — upload members or enable self-registration.
What you'll need to enroll
Have these handy and you'll breeze through the guided setup. You can pause and pick up where you left off at any time.
Company details
Legal name, industry, approximate headcount, and how you heard about us.
Administrator account
The person who will manage the program — their name, work email, and a password.
Program year
Your program start date. Not everyone runs a calendar year — set the term that fits you.
Agreements & BAA
Review and digitally accept the platform agreements and the Business Associate Agreement.
Payment method
A credit card or bank account (ACH) for coaching sessions — captured securely by Stripe.
Your team
Upload a member list (CSV or Excel) or turn on self-registration with your company email domain.
A guided setup, start to finish
Everything you need to go live — intake form through client creation and initial program setup — in one place.
Tell us about your company
Basic intake so we can tailor your program and set up your dedicated portal.
Create your admin account
Your program administrator's login — the first user, with full management access.
Set your program year
Choose the start and end of your program term so billing and challenges line up.
Accept agreements & BAA
Digitally sign the platform agreements and Business Associate Agreement in one step.
Add a payment method
Securely save a card or bank account so coaching sessions can be billed as used.
Choose your plan & add-ons
Start on the free Essentials plan and add advanced modules only if you want them.
Configure features & challenges
Turn each included feature on or off and pick the challenge(s) you want to start with.
Add your team & launch
Upload members or enable self-registration, then launch — your program goes live instantly.
Everything in Essentials — free
A complete wellness program at no platform cost. You pay only for coaching sessions when you actually use them.
Included — free platform
- Coaching access — email, chat/video & phone sessions with a wellness coach (pay per session)
- Activity tracking — steps and activity, with your steps history and graph
- Points & goals — a simple rewards economy and personal goals
- Challenges — team challenges and mini-challenges with cheers and badges
- Leaderboards — points and steps, to keep it fun
- Wellness content — articles, tips, health library, lessons, exercise of the day
- Community — messaging center and member directory
- Easy onboarding — self-registration with your company email domain
Simple requirements
- Your organization has fewer than 300 employees.
- Coaching stays available in your program — no sessions required.
- Keep a credit card or ACH on file so coaching sessions can be billed as they occur.
Grow when you're ready
Unlock advanced trackers, the clinical suite, mental wellness, rewards & incentives, premium content, and more — anytime, as your program matures.
Enrollment FAQ
Is WellnessConnect Essentials really free?
Yes. There is no platform fee and no minimum commitment for organizations with fewer than 300 employees. You get the full Essentials platform — tracking, points, challenges, leaderboards, content, and community — at no cost. You only pay for coaching sessions when you actually use them, and for any optional add-ons you choose to enable.
Do I have to provide a payment method?
Yes. To keep coaching available on demand, a credit card or bank account (ACH) is required on file so sessions can be billed as they occur. Your payment details are captured and stored securely by Stripe — we never see or store your card number. You are only charged when a coaching session is used or when you select a paid add-on.
How long does enrollment take?
Most organizations complete the guided setup in about 10 minutes. You can move at your own pace, and your progress is saved so you can pause and return later.
What if my organization has more than 300 employees?
Essentials is designed for teams under 300. Larger organizations should talk to our sales team about a paid plan with advanced tracking, clinical programs, and incentives. We'll help you find the right fit.
Can I add features or upgrade later?
Absolutely. During enrollment you can opt into add-ons such as the Clinical Suite, Mental Wellness Suite, or Branding & Enterprise. You can also add them at any time after you launch — your program grows as you do.
Can my employees self-register?
Yes. During enrollment you can either upload a member list (CSV or Excel) or enable self-registration so employees can join with your company email domain. You can also do both — invite known members now and let others join on their own.
Is my payment information secure?
Yes. All payment details are collected and stored by Stripe, a PCI-DSS Level 1 certified payment processor. WellnessConnect never stores your card or bank account numbers on its own servers.
Ready to launch your program?
Start the guided enrollment now. It's free for teams under 300 — you only pay for coaching sessions when you use them.